Leading science for better health

View Vacancy -- Assistant Divisional Administrator - Structural Studies - Jennie Lightfoot - LMB 738

Open Date
15/12/2017, 17:45
Close Date
07/01/2018, 23:55
MRC Laboratory of Molecular Biology
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.  At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK.  You can check your eligibility here: https://www.gov.uk/check-uk-visa/y

The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably X-ray crystallography of proteins, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.

There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.

With the new laboratory the LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org

MRC - 6
£17,338 - £23,650
Administration & Management
Full Time

Overall purpose:

To support the Divisional Administrator (DA) and Head of Division in carrying out their responsibilities within the Division at the MRC Laboratory of Molecular Biology.

To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative services to the Division. This will include having responsibility for specific tasks and processes.
To work collaboratively with administrative teams in the wider LMB and MRC contexts to ensure efficient and effective support to the work of the LMB.

Main duties:

To provide administrative support across routine Human Resources (HR), Finance and other processes for the Division, in liaison with other LMB and Shared Business Services teams (UKSBS), specifically:

Human Resources and Finance
•    Administer the procedures for members of staff joining and leaving the Division.
•    Co-ordinate the completion of HR and financial documentation, such as probation and non-employee expense claim forms.

•   Provide guidance and information in response to routine queries from members of the Division.
•   Organise weekly Colloquia paperwork i.e. colloquia notices and post notices on boards.
•   Provide support to the Biological Safety Officer.
•   Maintain the database and produce project lists for the Biological Safety Committee.
•   Provide secretarial support to the Workshop Committee including minute taking.
•   Support Divisional and LMB processes and maintain the appropriate records, which may include: overseas travel applications and accommodation for visitors.
•   Arrange seminars: co-ordinating accommodation for speakers, circulating seminar information, assisting with speakers’ expense claims.
•   Manage the booking of the Divisional Seminar Room(s).
•   Manage shared divisional resources, eg laptops, memory sticks and laser pointer.
•   Monitor levels of stationery items and order as appropriate.
•   Type general correspondence, letters, abstracts etc.
•   Photocopying, scanning, faxing and filing as required.
•   Distribute information for circulation around the LMB or Division as appropriate via noticeboards, electronic circulation lists, website etc.
•   Deal with incoming/outgoing post as appropriate, including assisting with courier despatches.
•   Assist with arrangements for Divisional/LMB events and functions.
•   Ensure the smooth running of the Divisional office in the absence of the DA.
•   Assist with other tasks appropriate to the band.

Key responsibilities:

You are expected to co-ordinate and be responsible for routine office administration within the Division.
You are expected to manage and prioritise your own time and workload with minimal supervision on delegated tasks with appropriate standards of quality and with an emphasis on accuracy, timeliness and attention to detail.  

Working relationships:

Reports to the Divisional Administrator.
Interacts with all LMB Divisional Administrators and Assistant Administrators.
Advises and assists members of the Division, other LMB members where necessary.
Liaise with UK SBS on a regular basis and other external people as necessary.

Additional information:

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post.  All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC.  

Education / Qualifications / Training required:

Essential: 5 GCSEs (or equivalent), including minimum Grade C in Mathematics and English.
Desirable: Educated to A level standard or equivalent.

Previous work experience required:

Essential: Administrative experience in a busy office environment.
Desirable: Administrative experience working in a laboratory or clinical environment.

Knowledge and experience:

Creativity and initiative

•   Ability to provide a high standard of administrative services including the use of office equipment.
•   Competent IT skills including Word, Excel and E-mail with an emphasis on accuracy and attention to detail.

•   Formal Word/ Excel training or IT qualification (i.e. ECDL, CLAIT).
•   Experience in database use and on-line ordering.

Independent working

•   Ability to take initiative where appropriate.
•   Ability to solve problems within guidelines with the ability to recognise when to seek help.

Verbal and written communication skills

•   Excellent written and verbal communication skills.  
•   Ability to communicate effectively with staff at all levels including where English is not their first language.

Personal skills / behaviours / qualities:

•   Ability to organise and prioritise your own workload efficiently.
•   Proactive, flexible and keen to take on responsibility.
•   High level of personal integrity with the ability to deal with others with tact and discretion.  
•   Ability to interact with multiple teams in an organised and diligent manner.

From April 2018, the Medical Research Council will be part of UK Research and Innovation. UK Research and Innovation will bring together the seven Research Councils, Innovate UK and a new organisation, Research England. The vision for the new organisation is to be the best research and innovation organisation in the world. From 1 April 2018 your employer will be UK Research and Innovation. More information can be found online http://www.ukri.org/.
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.

Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

This opportunity is closed to applications.