View Vacancy -- HR Recruitment Assistant - Operations Group - Human Resources - LMB 1561
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.UK Research and Innovation brings together nine partners to create an independent organisation that includes the MRC and its units & institutes, with a strong voice for research and innovation, more information can be found at www.ukri.org
To provide professional and proactive recruitment focused administrative support to the HR Department at the Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.
Main duties and key responsibilities:
In order to support HR Advisors in the management of recruitment campaigns you will:
- Provide administrative support for the end to end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary.
- Provide a supportive role to the HR Advisors, they will oversee and be responsible for the recruitment service so will require your expertise and assistance in ensuring the service is efficient and effective.
- Ensure that Employee Terms and Benefits for candidates after formal interview are carried out so that the HR team are confident that potential new employees are engaged with and informed fully of the details of the role they are being interviewed for.
- Support the HR Advisors where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
- To carry out Postdoc scheme inductions, providing all the necessary information and guidance as required.
- Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis.
General administrative tasks:
- To act as the first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible.
- To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate.
- To manage the HR Recruitment inbox, ensuring emails are prioritised and actioned appropriately.
- To provide recruitment reports to HR Advisors as requested.
- To provide cover and support to the HR Admin Assistant during busy periods and absences.
- Provide Administration support to the Training Coordinator (Typically 1-2 hours per week).
You will be line managed by one of the HR Advisors, with all Advisors providing support and guidance.
You will work alongside the HR Admin Assistant.
You may be required to jointly supervise an HR Apprentice. Daily communication will be required with HR Advisors and the wider team.
Regular communication will be required with LMB staff, including administrators and with UK Shared Business Service (UK SBS).
The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC
Education / qualifications / training required:
Essential: Educated to A Level standard or equivalent experience.
Desirable: Level 2 Business & Administration qualification or equivalent.
Previous work experience required:
- Experience of working in a busy office environment.
- Experience of working as part of a team.
- Experience of prioritising own workload.
- Experience of working in an HR environment and providing HR administration.
- Experience of administering a recruitment process.
Knowledge and experience
Creativity and initiative
- Ability to act on own initiative, but also to know when to seek advice.
- Ability to think creatively and interpret instructions.
- Intuitive with the ability to manage challenging situations with little or no supervision.
- Willingness to venture into the lab and liaise with staff and visitors as necessary.
Desirable: Experience of carrying out project work.
Verbal and written communication skills
- Exceptional communication skills, applying diplomacy where needed.
- Attention to detail in written work.
- Ability to interact with varying levels of staff and visitors.
Personal skills / behaviours / qualities:
- Professional, approachable and consistent.
- Sensitivity to general HR situations.
- Good organisational skills with the ability to adapt to regularly changing priorities and workloads.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.
We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.
This opportunity is closed to applications.