View Vacancy -- HR Assistant (Recruitment) - Operations - Human Resources - LMB 2357

Open Date
16/02/2024, 14:00
Close Date
04/03/2024, 23:55
MRC Laboratory of Molecular Biology
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.  At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK.  You can check your eligibility here:

The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.

There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.

The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at

MRC - 6
£23,328 - £24,485 per annum (pro rata for part-time)
Administration & Management
Full or Part Time options

Overall purpose: 

To provide professional and proactive recruitment focused administrative support to the Human Resources (HR) Department at the Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.

Main Duties/Key Responsibilities:


To support HR Advisors in the management of recruitment campaigns you will:

•    Provide administrative support for the end-to-end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary.
•    Provide a supportive role to the HR Advisors, they will oversee and be responsible for the recruitment service so will require your expertise and assistance in ensuring the service is efficient and effective.
•    Support the HR Advisors where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
•    Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis.
•    To manage the HR Recruitment inbox, ensuring emails are prioritised and actioned appropriately.
•    To provide recruitment reports to HR Advisors as requested.

General administrative tasks:
•    To act as a first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible.
•    To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate.
•    To provide cover and support to the HR Admin Assistant during busy periods and absences.

Additional Information:
For this role we are open to discussing the possibility of part-time hours, hybrid working, flexible start and finish times, or compressed hours. Please talk to us at interview about the flexibility you need.

Working Relationships: 

You will be line managed by one of the HR Advisors, with all Advisors providing support and guidance. You will work alongside the HR Admin Assistant. 

Daily communication will be required with HR Advisors and the wider team.

Regular communication will be required with LMB staff, including administrators and with UK Shared Business Service (UK SBS).

Education / qualifications / training required: 

Essential: Educated to A Level standard or equivalent experience.
Desirable: Level 2 Business & Administration qualification or equivalent.

Previous work experience required: 

•    Experience of working in a busy office environment.
•    Experience of working as part of a team.
•    Experience of prioritising own workload. 

•    Experience of working in an HR environment and providing HR administration.
•    Experience of administering a recruitment process.

Knowledge and experience: 

Creativity and initiative
•    Ability to act on own initiative, but also to know when to seek advice.  
•    Ability to think creatively and interpret instructions.

Independent working
•    Intuitive with the ability to manage challenging situations with little or no supervision.  
•    Willingness to venture into the lab and liaise with staff and visitors as necessary.

Desirable: Experience of carrying out project work.

Verbal and written communication skills
•    Exceptional communication skills, applying diplomacy where needed.
•    Attention to detail in written work.  
•    Ability to interact with varying levels of staff and visitors.

Personal skills / behaviours / qualities: 

•    Professional, approachable, and consistent.
•    Sensitivity to general HR situations.
•    Good organisational skills with the ability to adapt to regularly changing priorities and workloads.

Corporate/Local responsibilities & requirements

You must at all times carry out your responsibilities with due regard to the UKRI: 
•    Code of Conduct
•    Equality, Diversity and Inclusion policy
•    Health and Safety policy
•    Data Protection policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal.  Any changes should be made and agreed between you and your manager.

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post.  All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI.  

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.

Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.  The role holder will be required to have the appropriate level of security screening/vetting required for the role.  UKRI reserves the right to run or re-run security clearance as required during the course of employment.

This opportunity is closed to applications.