View Vacancy -- Assistant Divisional Administrator - Neurobiology - Paula Murphy - LMB 656 (Civil Service applicants)
The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably X-ray crystallography of proteins, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
With the new laboratory the LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.
This vacancy is currently only open to applicants who are currently members of the civil service.
To support the Divisional Administrator and Head of Division in carrying out their responsibilities within the Division at the MRC Laboratory of Molecular Biology.
To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative services to the Division. This will include having responsibility for specific tasks and processes.
To work collaboratively with administrative teams in the wider LMB and MRC contexts to ensure efficient and effective support to the work of the LMB.
To provide administrative support across routine Human Resources (HR), Finance and other processes for the Division, in liaison with other LMB and UK Shared Business Services (UKSBS) teams, specifically to:
Human Resources and Finance
• Administer the procedures for members of staff joining and leaving the Division.
• Co-ordinate the completion of HR and financial documentation, such as probation and non-employee expense claim forms.
• To assist the Divisional Administrator with the Adhoc contract paperwork.
• Provide guidance and information in response to routine queries from members of the Division.
• Support Divisional and LMB processes and maintain the appropriate records, which may include: overseas travel applications and accommodation for visitors.
• Arrange seminars: co-ordinating accommodation for speakers, circulating seminar information and assisting with speakers' expense claims.
• Co-ordinate the Divisional Seminar Series.
• Organise the booking of Divisional Seminar Room(s).
• Manage shared divisional resources, e.g. laptops, memory sticks and laser pointer.
• Monitor levels of stationery items and place orders as appropriate.
• Type general correspondence including letters and abstracts.
• Photocopy, scan and file as required.
• Distribute information for circulation around the LMB or Division as appropriate via noticeboards, electronic circulation lists, website etc.
• Co-ordinate incoming and outgoing post, including assisting with courier despatches.
• Assist with arrangements for Divisional/LMB events and functions.
• Ensure the smooth running of the Divisional office in the absence of the Divisional Administrator.
You are expected to co-ordinate and be responsible for routine office administration within the Division.
You are expected to manage and prioritise your own time and workload with minimal supervision on delegated tasks with accuracy and timeliness.
You are required to make decisions within routine procedures and follow established guidelines and processes.
You will report to the Divisional Administrator and interact extensively with all LMB Divisional Administrators and Assistant Administrators.
You will advise and assist members of the division and other LMB members where necessary.
You will also liaise with UKSBS on a regular basis and other external people as necessary.
The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC.
Education / qualifications / training required:
Essential: 5 GCSEs (or equivalent), including minimum Grade C in Mathematics and English.
Desirable: Educated to A level standard or equivalent.
Previous work experience required:
Essential: Administrative experience in a busy office environment.
Desirable: Administrative experience working in a laboratory or clinical environment.
Knowledge and experience:
Creativity and initiative
• Ability to provide a high standard of administrative services including the use of office technical equipment.
• Competent IT skills including Word, Excel and E-mail with an emphasis on accuracy and attention to detail.
• Formal Word/ Excel training or IT qualification (i.e. ECDL, CLAIT);
• Experience in database use and on-line ordering.
• Ability to take initiative where appropriate.
Essential: Ability to solve problems within guidelines with the ability to recognise when to seek assistance.
Verbal and written communication skills
• Excellent written and verbal communication skills.
• Ability to communicate effectively with staff at all levels including where English is not their first language.
Personal skills / behaviours / qualities:
• Ability to organise and prioritise your own workload efficiently.
• Ability to interact with multiple teams in an organised and diligent manner.
• Ability to be flexible, proactive and keen to take on responsibility.
• High levels of personal integrity and ability to deal with others with tact and discretion.
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.
The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC means that you will have access to a whole host of benefits from a final salary pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme and childcare vouchers, as well as the chance to put the MRC on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
Final appointments will be subject to pre-employment screening.
This opportunity is closed to applications.