View Vacancy -- Scientific Meetings Co-ordinator - Operations Group - Christine Barrie - LMB 859
The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.
As a member of the Operations Group, you will contribute to the smooth running of the Scientific Operations function at the MRC Laboratory of Molecular Biology (LMB).
Main duties and Key responsibilities:
• To deliver a ‘can do’ approach to scientific operations within the LMB.
• To be the first point of call for internal and external visitors wishing to see the Director, Chief Operating Officer (COO) or Scientific Operations Manager appropriately routing enquires and being the first point of call for post and telephone contact. This entails establishing knowledge about respective roles and responsibilities so that queries can be passed to the appropriate senior member of staff professionally, with clarity and in a timely manner.
• To help maintain the diary arrangements for the Director, COO and Scientific Operations Manager and to ensure they have appropriate documentation for meetings.
• To assist with booking the travel arrangements of the Director, COO and Scientific Operations Manager and to proactively review the travel requirements for external meetings. This includes claiming reimbursements for travel expenses.
• To organise and co-ordinate meetings for the Operations Group managing the logistics for these meetings. This function includes booking rooms and any refreshments, sending out email meeting requests and reminders, preparing and sending out meeting documentation in a timely manner.
• To manage the bookings for the Max Perutz Lecture Theatre and other rooms as appropriate.
• To manage the logistics for the LMB Seminar programme, the talks for non-scientific staff and other visits to the LMB. This includes managing travel arrangements for speakers, managing logistics and co-ordinating with the Divisional Offices.
• To co-ordinate the LMB scientific meetings programme, the annual LMB Symposium, the Christmas Raffle, conference activities, LMB-wide events and visits to the LMB by external parties.
• To provide limited conference support for senior LMB researchers and advise those holding events within the building on logistical matters.
• To maintain the seminar database and issue daily reminders to members of the LMB about upcoming events.
• To update LMB documents including the A-Z guide for new starters and write and maintain guidance notes for the intranet concerning those processes for which Scientific Operations is responsible such as use of the Lecture Theatre.
• To order supplies as required for the Operations Suite and arrange purchase orders for other activities as appropriate.
• To ensure cover by the Scientific Operations Assistants for all activities when you are not available.
• To develop good working relationships with the Director, COO, Heads of Division, Group Leaders and others, such that they can and do have confidence in our operational approach to research at the LMB.
This is a hands-on role and involves interactions with staff at all levels.
You will report to the Scientific Operations Manager and will be part of the Scientific Operations Team.
You will develop effective working relationships with LMB researchers and other technical staff, so that you are seen as an effective member of the Scientific Operations Team.
The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC.
Education / Qualifications / Training required:
Essential: Educated to A Level or equivalent experience.
Previous work experience required:
Essential: Experience in the academic or public sector.
Desirable: Experience in a scientific environment.
Knowledge and experience:
• Knowledge of electronic diary management systems.
• Experience of booking travel for others.
• Experience of meeting logistics.
• Experience in Information and Communication Technology, especially Microsoft Office (Word and Excel), databases and the internet.
• Experience of project management techniques.
• Experience of event management.
• Ability to prioritise work to deal with several issues simultaneously, working to tight deadlines and providing accurate information.
• Excellent oral and written communication skills with a professional and pleasant manner.
• Effective team member willing to contribute, but respectful of the roles and experience of others.
• Ability to work without or under limited supervision.
Desirable: Demonstrable commitment to continuous professional development.
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.
The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
Final appointments will be subject to pre-employment screening.