View Vacancy -- Contracts Co-ordinator - Operations Group - Estelle Gaspard - LMB 885

Open Date
30/07/2018, 14:50
Close Date
20/08/2018, 23:55
MRC Laboratory of Molecular Biology

The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies.  The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease.  We aim to tackle difficult, long-term problems, which often require investment over many years.

There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology.  However, scientific collaboration between the different Divisions is extensive.  Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.

The LMB provides an unsurpassed environment for both new and established researchers.  Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at

MRC - 5
£22,201 - £25,976
Fixed Term
Administration & Management
Full Time
6 Months
Overall purpose:

The Research Office supports MRC Laboratory of Molecular Biology (LMB) scientists to fulfil their research and enterprise objectives by providing expert advice and assistance in research governance, research funding, collaborations with industry and other strategic partners as well as the protection and commercialisation of intellectual property.

Main duties:

To work on the following projects in the Research Office:

•    Initiate the notification and novation process drafting the necessary agreements and letters following specified templates and guidelines and to exacting deadlines.
•    Archive Research Office files in order to achieve General Data Protection Regulations (GDPR) compliance.
•    Other general administrative duties associated with the projects described above e.g. arranging meetings and filing contracts in the applicable contracts database.

Working relationships:

You will be line managed by the Senior Contracts Manager.
You will interact as necessary with other staff members of the Research Office, other staff at the LMB including scientists and support staff, MRC’s external service provider for technology transfer activities, MRC Head Office and UK Shared Business Services (UKSBS).

Additional information:

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post.  All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC. 
Education / qualifications / training required:

Essential: A degree level qualification in law or business administration, or equivalent experience in research contracts preparation and administration in an academic or Research and Development environment.
Desirable: Qualification in data protection law or biological sciences.

Previous work experience required:

•    Relevant experience of contract drafting and contract management.
•    Experience of working in a busy office in a research or academic environment.
•    Administrative experience including meticulous data entry and record-keeping.

Desirable:   Experience in biological sciences.

Knowledge and experience:

•    Good analytical ability.
•    Ability to explain policies and procedures and to adapt to changing requirements.

•    Experience in negotiating research contracts.
•    Experience of FileMaker or other databases.
•    Understanding of Data Protection Law and the GDPR.

Independent working
Essential: Ability to work with minimum supervision.

Verbal and written communication skills
Essential: Good written and verbal communication.

Personal skills / behaviours / qualities:

•    Very good interpersonal skills and able to interact with staff at all levels.
•    Good team player.
•    Organised and with an eye for detail.
•    Good time management skills and ability to juggle priorities.

United Kingdom Research and Innovation (UKRI) was created by UK Government to be a non-departmental public body of the Department for Business, Energy and Industrial Strategy and has brought together the seven Research Councils, including the Medical Research Council (MRC), Innovate UK and the research and knowledge exchange functions previously performed by the Higher Education Funding Council for England (HEFCE) into one organisation that will facilitate greater strategic coordination of research and innovation activity in the UK.

On 1 April 2018, all property, rights, and liabilities of the Council transferred to UKRI.
This transfer was achieved using a statutory transfer scheme process.  The transfer scheme process is a process designed to assist the smooth and uninterrupted transfer of functions from the Council to UKRI.
We are now recruiting a Contracts Coordinator to join the Research Office to complete two vital projects – notification of MRC’s partners of its transfer to UKRI, novation of contracts from MRC to UKRI as applicable, and archiving files to achieve GDPR compliance.

The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.

Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.

This opportunity is closed to applications.