View Vacancy -- Research Office Assistant - Operations Group - Estelle Gaspard - LMB 954
The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.
To assist in the day-to-day activities of the Research Office at the MRC Laboratory of Molecular Biology (LMB), Cambridge, with the aim of providing effective support.
The Research Office provides assistance with contractual issues in respect of collaborations, external funding applications, miscellaneous contracts, and the protection and exploitation of intellectual property.
You are required to provide effective administrative and clerical support for the Senior Contracts Manager and Contracts Manager in the preparation and completion of a wide range of contracts and agreements.
Main duties and key responsibilities:
- To coordinate the processing of research contracts, incoming and outgoing Material Transfer Agreements (MTAs) and External Funding Applications (EFA).
- To act as the point of contact for External Funding Applications (EFA), contracts, collaborations, consultancies, licences and other agreements with national and international stakeholders.
- To monitor the Technology Transfer email inbox and to action and/or direct emails accordingly.
- To update the contracts databases as required. Keeping track of MTAs and agreements at various stages in the process, prior to signature by the Senior Contracts Manager, Contracts Manager and other parties.
- To be responsible for the maintenance of all paper and electronic records and databases. This involves the day to day upkeep of the Research Office filing system, creating new files, updating existing files, preparation and retrieval of archived files.
- The collection, sorting and distribution of post, organising couriers when necessary and keeping records of postal activity.
- To complete appropriate templates for agreements and other legal documents.
- The routine monitoring of emails, preparation of agreement templates, standard letters, scanning, photocopying and filing.
- Other general duties eg arranging meetings, catering, travel and accommodation booking for meetings, conferences and training.
- To place orders for the Research Office for printing and stationary and also travel, conferences and training.
You will report to and be line managed by the Senior Contracts Manager and assist the Senior Contracts Manager, Contracts Manager and other members of the Research Office as required.
You will interact as necessary with LifeArc, MRC Head Office and UK Shared Business Services (UKSBS).
The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC.
Education / qualifications / training required:
Essential: 5 GCSEs (or equivalent), including minimum Grade C in Mathematics and English.
Desirable: Educated to A level/BTEC, HND or equivalent.
Previous work experience required:
- Previous experience in a busy office environment.
- Experience in meticulous record-keeping and some experience of data entry.
Desirable: Previous experience in a Research Office or Technology Transfer Office in an academic or research organisation or in a Law Practice would be an advantage.
Knowledge and experience
Essential: Experience in the use of basic IT packages including Word, Excel, email and on-line ordering.
Desirable: FileMaker database or equivalent experience.
Personal skills / behaviours / qualities:
- Attention to detail and accuracy, diligence and discretion when dealing with sensitive data.
- Demonstrates the ability to make decisions within guidelines, exercising judgement in when to seek assistance.
- Must be confident, approachable and professional with excellent verbal and written communication skills.
- Responsive and flexible and able to take direction from various sources when required.
- Ability to prioritise a varied workload effectively.
- Ability to interact and maintain working relationships with staff at all levels.
- A positive attitude and willingness to adapt and learn new things.
The MRC is a great place to work and progress your career, be it in scientific research or the support functions.
The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
Final appointments will be subject to pre-employment screening.